AR Aging Report Interpreter

What this prompt does

An AR aging report contains the information you need to fix your billing. Most practice owners cannot read it quickly enough to act on it. This prompt converts a raw aging summary into a plain-language diagnostic with a prioritized action list, so you know exactly what to ask your VA or billing team to do this week.

Do not paste patient names. Paste bucket totals and claim counts only.

The prompt

I am reviewing my dental practice AR aging report. Here is the summary:

- Current (0-30 days): $[amount], [number] claims
- 31-60 days: $[amount], [number] claims
- 61-90 days: $[amount], [number] claims
- 91-120 days: $[amount], [number] claims
- 120+ days: $[amount], [number] claims
- Total AR: $[amount]
- Average monthly production: $[amount]
- Insurance AR as a percentage of total: [%] (if known)
- Patient AR as a percentage of total: [%] (if known)
- Most common denial codes this month (if known): [list or "unknown"]

Please provide:
1. A plain-language interpretation of what this AR picture tells you (2 to 3 sentences)
2. The single highest-priority bucket to work first, and why
3. A prioritized action list for this week (5 to 7 specific tasks)
4. Three questions I should ask my billing VA or billing team
5. One warning flag if anything in these numbers suggests a systemic problem rather than a backlog problem

How to use it

1. Pull your AR aging report from your practice management software. Most PMS systems generate this under Reports or Financial.
2. Copy the bucket totals and claim counts. Do not paste individual claim details or patient information.
3. Run the prompt.
4. Share the output with your billing VA as the week’s work order. Review the warning flag yourself.

What to expect

The prompt identifies whether your AR problem is primarily a backlog (volume), a denial pattern (systemic), or a patient collection problem (different resolution path). Each has a different response. The output gives you enough context to have a productive conversation with whoever handles your billing without needing to read the full report yourself.

See Also

• Why Is My Dental AR So High – the four-cause framework behind the AR diagnostic
• Dental Claim Denial Analyzer – use this prompt to work individual denials once the aging report identifies the priority bucket
• Claims That Age Silently – how claims reach the 90-plus bucket without anyone noticing
• Five Numbers Every Dental Practice Should Track – AR over 90 days as a percentage is one of the five